During the next 12 days – most of us will be relaxing with family and friends; finishing up those few last minute tasks and doing a bit of clean-up up before January hits with full force.
If your business life is controlled by government regulations – you know that January is typically filled with a host of deadlines and government reporting. If you are in finance – there are the calendar year reports, W-2s, 1099 Forms, and various quarterly/annual filings. If you are in environmental – the list is very long. Safety – there are injury and working hour statistics. So you know that come January 2 – your “work” life doesn’t slowly come back – it is like hitting the accelerator pedal and it seems to get stuck.
So as leaders – we have to prepare to handle this avalanche of information, reports, tasks, and new year demands – while at the same time help our colleagues, co-workers, subordinates, and families adjust. What can we do?
You will find a host of articles discussing the usual – stress busting, get some quality sleep, break down the tasks into smaller action items, etc. Everything you have heard before. Some you have already built into your normal routines. So you are thinking it is time for something different. (Remember the definition of insanity is to do the same thing over and over while expecting a different outcome.)
So here are some thoughts that might set you on a different track and increase productivity while helping you balance all of the demands:
1) Ditch the massive daily “to do” list – focus on accomplishing three to four key tasks per day. I keep a master “to do” list with due dates and sub-tasks. This master list is reviewed and updated frequently. But, my daily “to do” list is written out each evening as I close my day – with only three or four key items. The makes you set priorities and allows time for interruptions. It helps to focus. Nothing is more frustrating than not being able to accomplish anything on a daily basis – and your “to do” list just seems to grow. The shorter more focused list – allows you to make progress.
2) Take time for personal growth – even if it is only taking the time to read an inspirational quote. Even this brief moment provides a bit of a recharge – particularly when you are stressed. I have found that some quotes or messages seem to come at just the instant you need them.
3) Working longer does not necessarily accomplish anything. While sometimes this cannot be avoided – you need to be aware that breaks are necessary. When you are tired, stressed, etc. errors increase and you may find that you have increased your work load rather than improving your situation. Take breaks or do a different task that does not require the same mental effort. For example: you may do some of that filing or clearing of emails at the end of the day – rather than reviewing the production numbers.
4) Don’t try to implement all your new resolutions at once. Work on one new habit at a time. This allows the habit to take shape and mature. Once it is a habit, it works for you and you can reap the benefits.
When you walk into the office on that day after your holiday vacation take a deep breath, focus and set off to have a wonderful 2014.